Instructions for presentations

Oral Presentations

The quality of the oral presentations is a prime factor in the success of the Workshop. It is essential that you prepare early and well for the presentation of your paper. The requirements for good presentations are high-quality, well-organized slides, organization of the material to be presented, and sufficient practice to ensure a smooth, polished presentation. Recall nothing spoils a potentially good presentation as surely as poor slides.

Each oral presentation will be 20 minutes long. It is recommended to use 15 to 17 minutes for presentations and 3 to 5 minutes for questions, so plan your slide count to accommodate this time restraint. Limit your presentation to highlight the major themes and significant points of your paper. Lesser details usually distract the listener and are covered in your paper.

All oral presentations will use the conference's PC-based computer projection system with Microsoft PowerPoint. You are kindly requested to bring your presentation as a PowerPoint file on a USB flash drive. Macintosh users: please convert your file to PC format before you leave for the conference; be aware that Mac-to-PC conversions can lean to unexpected results, especially with fonts, certain graphics, and special characters. Should you need any additional resources for your presentation, please contact the local organisers to check for availability.

Please, give your presentation to the organizers 5 to 10 minutes before its beginning and contact the session chair in order to put your files into the room's PC. Sending the presentation by e-mail to the organizers before the 18th of September could also help with these organising issues.

Preparing the Oral Presentation

The following points should be taken into consideration when preparing your oral presentation:

  • Try to keep the content of your slides as simple as possible, e.g. bulleted lists not chunks of text.
  • Try to keep the appearance of your slides simple and as consistent as possible, e.g. by use of a recurring style theme'.
  • The wording should be large and as legible as possible.
  • Consideration should be given to colour blindness when choosing colours for your presentation, e.g. avoid use of red and green together on graphs.
  • The colours and background of the slides have a large impact. White letters reversed out of a black background are far more effective than black lettering on a white background. Likewise, the choice of colours should be considered, e.g. yellow lettering on blue background provides a good visual effect.
  • Simple and effective graphics will enhance the presentation. Information presented in the form of pie charts', bar charts or graphs is easier to relate to and understand than lists of information.
  • Excessive use of animations is not advised as these are distracting to the viewer and may detract from the content of the slide. If you wish to use these, please keep them as simple as possible.
  • Each slide should contain only the main points that need to be conveyed. Overcrowding of the slide with tiny text should be avoided particularly if it is only to be shown for a short space of time. These main points can be elaborated upon in the talk.
  • Where possible each slide should be restricted to one idea. A theme can always be enlarged with further slides, building from the original.
  • Handouts provided during the meeting are discouraged as distribution is both time-consuming and distracting to the audience.

For further information

Please contact the local organizers if you have any questions regarding your presentations. We look forward to seeing you at AAPS'2019.